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Getting Started Guide

Transaction Download for QuickBooks® 2005 - 2006

Refer to this Web Connect guide for instructions on using QuickBook's online account features to save time, improve accuracy, and keep your records up to date.

This guide includes the following sections:

Information You'll Need to Get Started

Explains the information you will need to have before downloading transactions with QuickBooks.

Set Up Online Account Access

Explains how to set up transaction download for your QuickBooks account.

Keeping Your QuickBooks Accounts Up-to-Date

Describes how to download transactions on an ongoing basis.

Information You'll Need to Get Started

Before you enable your QuickBooks accounts to use Web Connect online account access, you will need an ID/Password to log into your financial institution's Online Banking System.

Once you have received the necessary information to access the site, this guide will show you how to download transactions into your accounts in the QuickBooks product line.

Note: There is no online transaction download capability in the Simple Start product.

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Set Up Online Account Access

The following steps explain how to enable an existing or new QuickBooks account for transaction download.

Step 1	Log-on to your financial institution's website and follow the on-screen instructions to download your account information into QuickBooks. When you select Download to QuickBooks, your QuickBooks program launches and a dialog box appears that asks whether you want to process transactions now or save them for later processing.
Step 2	Click the Import new transactions now radio button and click OK to continue.
Step 3	The Select Bank Account dialog box appears. Here you select whether you want to download into an existing account register or create a new account (see screenshot below) Download into an Existing Account: Click the Use an existing QuickBooks account radio button and select an account from the drop-down list Download into a New Account: Click the Create a new QuickBooks account radio button and type a name for the account. Note: You only need to select the account for this first download. After the account is activated for Web Connect account access, future Web Connect sessions will download to this account automatically.
Step 4	After making your selection click Continue. When QuickBooks confirms that your Web Connect data has been successfully read into QuickBooks, click OK. Your first download is complete. Refer to the following section to download transactions on an on-going basis.
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Keeping Your QuickBooks Accounts Up-to-Date

From the Online Banking Center, you can download transactions, check online balances, and view downloaded transactions in your register.

Step 1	From the QuickBooks Banking menu, choose depending on product version: QuickBooks 2006: Online Banking > Online Banking Center QuickBooks 2005: Online Banking Center
Step 2	In the Online Banking Center, select a financial institution from the Financial Institution list box. (See A above)
Step 3	In the Items to Send area, click the desired statement and then click Go Online. (See B and C above)
Step 4	When your financial institution's website appears, follow the instructions on the website to download your transactions into QuickBooks.
Step 5	In the Items Received From Financial Institution area, click the desired statement and then click View(See D above). The Downloaded Transactions window appears below the account register. (See figure below)
Step 6	From the list in the Downloaded Transactions window, choose a transaction to add to the register and then click Add One to Register. Use the Add Multiple... button to add all transactions that have a recognized payee and associated account.
Step 7	Follow the on-screen prompts to perform the desired activities. You will have the opportunity to create an alias for an unrecognized payee. Aliased payees are automatically renamed at each download.
Step 8	When the transaction appears in the register, choose an account for the transaction from the Account drop-down list and then click the Record button.

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